The importance of fixed assets within companies

The appearance of new technologies and better business management techniques with greater business intelligence have accelerated processes and changed the needs of a small and medium-sized company to remain operational in the market, an evolution that little by little begins the cycle of natural selection.

However, despite the fact that this movement has modernized the way in which companies are going to deal with their clients and collaborators within an ERP solution, it should not be considered that for this reason the old concepts such as fixed assets have lost weight within the identity of the organization.

To remember the importance of this accounting concept for the management of small and medium-sized companies regardless of the business model with which they work as expert representatives of SAP Business One, we take a few minutes to talk about proper administrative management of fixed assets.

The correct management of fixed assets within a company

The fiscal position of an organization goes far beyond its purchases and sales, and although these figures may contribute to the capital of the organization, they will only make a change compared to the previously established floor, and in this particular the responsibility of knowing that It constitutes a fixed asset or not in business management and how to manage its value over time is fundamental.

There are many cases of small or medium businessmen who do not pay attention to the influence of their productive actions on a correct valuation of their fixed assets until it is too late to later end up juggling to improve the financial figures of the company to carry out a negotiation. or apply for funding with the hope of reinvesting in the organization.
Unfortunately, this scenario has occurred more frequently in recent years, when these SMEs have sought investors or financing to automate their processes for the sake of digital transformation or when consolidating their figures in an ERP system, which are key tools for Consolidate the value of the shares and the economic stability of the organization.

Another aspect that cannot be left aside is the nature of the asset itself. It is easier to verify the financial integrity that one has as the owner of a piece of land or a building, but when it comes to objects of furniture, vehicles or even instruments of work or tools the task can become a nightmare if from their birth there is no adequate control by the ERP system, which will require a process of constant verification of their existence (to rule out theft, depreciation and total loss of value).

Strategies for proper management of fixed assets in business management.

The importance of a correct administration of fixed assets falls on the financial skeleton of the organization, therefore it is necessary from a diligent business management of them to make the following recommendations:

La importancia de una correcta administración de los activos fijos recae en el esqueleto financiero de la organización, por ello es necesario desde una diligente gestión empresarial de los mismos realizar las siguientes recomendaciones:

  • Adequately identify all the fixed assets of the organization, this process requires the existence of a standardized procedure of how they will be codified, and it is possible to include in this same code fractions that mention the dependency, management or department that must ensure them.

  • Maintain an up-to-date auxiliary inventory by organizational dependency, for this it is possible to organize small periodic audits that will rotate within each of the company’s areas.

  • Carry out constant training of personnel both in the ERP system and in the International Accounting Regulations.

  • Design and follow a robust fixed asset policy, that is, a compendium of guidelines that govern substitutions, repairs, depreciation and other elements that modify the value of these assets, both from an operational point of view and from an accounting point of view.

  • The inclusion of management tools such as SAP Business One, which facilitate the existence of these activities and their planning.

Leave a Comment